Calgary DJ services

Grad Party Planning Checklist

Throwing a grad party is a lot of fun; however, it also involves a substantial amount of planning and organizing. Getting everything finalized can be intimidating, but we’re here to ease the stress. Here’s a broken down grad party planning checklist.

6-9 Months Before

  • Select your grad committee and subcommittees
  • Establish a budget
  • Set up a bank account
  • Choose the date
  • Decide a theme Decide the grad color scheme
  • Start fundraising projects
  • Photographer research
  • Start publicizing the grad with announcements, flyers, etc

4 Months Before

  • Regroup and discuss progress
  • Book venue
  • Select caterer & decide menu
  • Book the band or DJ
  • Plan the Post-Grad
  • Select a photographer
  • Analyze, research and book talent
  • Continue publicizing event

2-3 Months Before

  • Regroup and discuss progress
  • Choose grad decorations
  • Decide ticket and invitation design
  • Plan wording for memory booklet
  • Book security
  • Arrange for chaperones and volunteers
  • Order favors, decorations, grad supplies, etc

4-6 Weeks Before

  • Send out invitations
  • Confirm all orders, plans and entertainment
  • Sell tickets
  • Arrange seating
  • Write out an event timeline
  • Order refreshments
  • Announce grad court
  • Purchase prom souvenirs
  • Purchase prom awards, prom gifts, etc

 1 Week Before

  • Regroup and discuss progress
  • Continue publicizing prom
  • Review your prom budget
  • Plan grad court rehearsal
  • Create prom day plan of attack
  • Finalize the headcount
  • Reconfirm with grad location and caterer
  • Assemble all decorations that can be easily moved
  • Get final checks for grad night payments

2-3 Days Before

The Day of the Prom

The key to planning an amazing grad is organization. Pez Productions has all your entertainment needs covered! Our DJs will provide fun, entertainment and play music your guests are certain to love! We are even able to create a custom mixed CD made specifically for your event. Be sure to add this number to your planning call list today: 403.701.6062.